Position Overview

Ultimate Staffing is actively seeking an experienced Administrative Coordinator 2904 to join a reputable team in California. This role is ideal for a detail-oriented individual who can efficiently manage administrative and financial tasks within a dynamic environment.

Responsibilities

• Perform general administrative tasks: filing, scanning, scheduling meetings, and managing correspondence
• Handle data entry and maintain accurate records
• Process AP invoices and expense reimbursements
• Manage AR entries and ensure timely invoicing
• Reconcile accounts and resolve discrepancies
• Maintain transaction records in QuickBooks
• Assist with monthly closings and financial reporting
• Support project teams with documentation and vendor communication

Qualifications

• 3+ years of experience in administrative support and AP/AR coordination
• Proficient in QuickBooks
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Ability to work independently and manage time effectively

Required Work Hours

Monday to Friday

Benefits

Compensation & Benefits

• $23-$27/hour, based on experience
• Full benefits package available
• Opportunity for career growth within a reputable mechanical contracting team

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.